Description of the subject of the order
Purpose of order:
The purpose of the contract is to select a contractor to provide accommodation and catering services, including accommodation, meals, and group meeting space for FSC project participants, in accordance with the requirements described in the Request for Proposals. The training workshops are organized as part of the "Forest School Center" project (project number POWR.04.03.00-00-0037/18-00), co-financed by the European Social Fund under the Knowledge Education Development Operational Programme 2014-2020.
Subject of the order
1) Accommodation:
The contractor is obliged to provide accommodation with breakfast for a total of 34 participants of training workshops, including: (two nights) in accordance with the requirements:
a) accommodation with breakfast in rooms: double and/or multi-person, with access to toilets, shower cabins/bathtubs, washbasins, with access to hot water; the rooms should be equipped with at least: single beds, bed linen, blankets, towels, clothes bins, overhead lighting, direct and easy access to at least one electrical socket per 4 people), vegetarian breakfast in the form of a buffet with at least 2 hot dishes to choose from.
b) during the training, all participants may be accommodated in different facilities but in the same area.
c) the accommodation facility should be located in the Warmian-Masurian Voivodeship
d) a facility located in an area surrounded by nature, away from expressways and the hustle and bustle of the city, conducive to peace and relaxation, suitable for conducting activities based on the resources of the natural environment.
e) the facility is located in close proximity to valuable natural areas, meadows, forests, marshes, orchards,
f) the facility is located no further than 5 km from a public transport stop, otherwise transport for participants is guaranteed.
2) Food:
The Contractor is obliged to provide meals for: 34 participants of training workshops on September 4-6, 2020 (for each participant: 2 lunches, 2 dinners and coffee breaks for 3 days of the training workshops) in accordance with the requirements of the Contract.
The contractor will provide daytime and evening meeting spaces for two groups of 15 participants each, in the form of two training rooms with access to natural light on the ground or first floor of the building (the following are not permitted for use as training rooms: basements, cellars, attics, attics without windows, attics, and rooms without natural light where natural lighting does not meet the standard (maximum 90-110m from floor level and/or a height of at least 130 cm, minimum 1 window per 20 m²). The contractor will also provide a daytime meeting space for two groups on the premises, surrounded by nature, in natural conditions, ensuring peace and quiet during classes.
CPV code
55000000-0
CPV Code Name
Hotel, restaurant and retail services
Order fulfillment schedule
Implementation date: September 4-6, 2020.
Attachments
Appendix No. 2 – Statement to ZO No. 31
Appendix No. 1 – Sample offer for ZO No. 31
Request for quotation
Additional conditions:
The offer is addressed to social economy entities.
Offer evaluation
Evaluation criteria and description of scoring method
1. Price (5o points)
The offer price expressed in Polish currency (PLN) should be specified individually
and entirely in gross amounts, as specified in the order description. The unit prices specified by the Bidder will remain constant throughout the contract period and will not be subject to change. Points for the "Price" criterion will be calculated using the following formula:
Price of the cheapest offer
——————————— x number of possible points = number of points
Price of the offer being examined
The calculated value will be rounded to two decimal places.
The gross price includes, in the case of Bidders conducting business activity: VAT, in the case of natural persons: tax and social security contributions due from both the employee and the employer.
2. Terms of settlement for the service provided (max 10 points)
This criterion will assess the method of settling the fee for the service specified in the contract, depending on the number of participants being billed. The contractor may receive:
− 10 points – settlement of the contract at the cost of using the service, in accordance with the actual number of people using it on a given day,
− 0 points – settlement based on e-mail information from the Ordering Party about the number of people using the service, provided to the Contractor more than 48 hours before the commencement of the service provision.
3. Transport of participants to and from the nearest transport point (max 10 points)
The contractor will provide participants with transportation to and from the nearest public transport point (bus station/train stop) within two hours before and after the training workshop. The contractor should specify the type of transportation proposed and the number of people they can guarantee transportation. The contractor may obtain:
− 10 points – transport (if necessary) of more than 9 participants to the nearest transport point – bus station/train station, within 2 hours before the start and after the end of the recruitment workshops on a given date,
− 0 points – no possibility of guaranteeing transport to the nearest transport point – bus station/train station.
4. Exclusive access to the facility during the organisation of training workshops (max 20 points)
This criterion will assess the Contractor's willingness to provide exclusive access to the facility on the specified date, solely for the purposes of conducting training workshops.
5. Providing participants with free integration and development workshops on history (max 10 points)
The criterion will assess the possibility of providing participants with additional development workshops in the form of historical workshops, i.e. the nature of the workshops should show participants the possibility of conducting classes for preschool children by adults – educators, with an integrative nature.
The Ordering Party will select the offer based on all the offer evaluation criteria.
The contract for the provision of services will be awarded to the Contractor who obtained the highest number of points.
Ordering Party – Beneficiary
COOPERATION FUND FOUNDATION
Address: Górnośląska 4a, 00-444 Warsaw
Telephone number: 22 4509810, Fax 22 4509803
Tax Identification Number: 5260005468
Project title
Forest School Center
Project number
BACK.04.03.00-00-0037/18-00
